TOP-SUBCO

Trinity Operating Procedures - TOPs

TOP-SUBCO: Control of Parts to Subcontractors

Rev: 5/06/2022

Scope: This procedure covers shipping and control of parts to subcontractors (typically heat treaters, welders, machine shops and platers).

Procedure:

STEP WHO WHEN INFO TO USE WHAT TO DO

THIS SECTION APPLIES ONLY TO PURCHASE ORDERS GENERATED WITHIN THE FORGING DIVISION (INCLUDING THOSE GOING TO THE MACHINING DEPARTMENT)

1 Shipping Clerk, Shipping Leadman When setting job up or upon determining a job needs a subcontract service Router or Production Traveler process steps; or if additional step(s) are added, not from the router, then that sub step must be approved by Engineering and validated by QA. If process steps indicate customer requirement for subcontract work, or if parts are found to need outside rework and subcontractor is not known notify QA Manager.

2 Engineer* or QA Manager If question arises as to location of where hardness is to be checked Specifications on print or customer contract Add depth and location of hardness to QC Print; send one print to Shipping Clerk to be attached to heat treat Purchase Order. Formalize print per TOP-PRINT.

3 Post Forge Leadman; Shipping Clerk Forgings are to be heat treated Router or Production Traveler process steps or notes; print If the process plan calls for separation by furnace lot, any reheat treated parts must be kept separated from the other parts of the same heat code and coded differently unless all of that heat code is reheat treated in the same furnace lot.

4 QC Inspector; Post Forge team member As parts are inspected after forging Production Traveler, container tags, QC Print Tag containers with needed post-production steps.

5 Post Forge Leadman; Post Forge Specialist; Shipping Clerk Time to send parts out Router or Production Traveler process steps or notes; Production Traveler; container tags; Approved Supplier List Choose subcontractor from Approved Supplier List; prepare preliminary Purchase Order**; ensure parts are weighed/counted and containers are properly tagged/marked; add weight & count to preliminary Purchase Order; a copy of MTRs (Mill Test Reports) to accompany parts requiring tensile and charpy test.

THE REMAINING STEPS APPLY TO PURCHASE ORDERS GENERATED FROM THE SHIPPING DEPARTMENT.

6 Shipping Leadman; Shipping Clerk; Post Forge Supervisor After completing preliminary Purchase Order or receiving subcontractor Purchase Order. Preliminary Purchase Order Complete Purchase Order and ensure that arrangements have been made for getting parts to subcontractor.

7 QA Manager; Shipping Leadman; Shipping Clerk Purchase Order is completed except for review and approval Router or Production Traveler process steps or notes; Production and Shipping schedule; Purchase Order Review and approve each Purchase Order that is sent to an outside vendor; sign, stamp or initial, and date.

8 Post Forge Helper or Driver After receiving Purchase Order and when truck is ready Container tags; Purchase Order Turn parts over to subcontractor; have subcontractor sign Purchase Order, keep 1 copy, give supplier 1 copy; 1 copy placed in P.O. file

9 Authorized subcontractor Per schedule agreed to upon accepting Purchase Order Purchase Order; other needed info such as copy of Process Steps or Customer Specifications Perform service ordered (CONTACT APPROPRIATE TRINITY FORGE PERSONNEL TO RESOLVE ANY QUESTIONS BEFORE PROCESSING PARTS).

10 Shipping Leadman; Post Forge Specialist When parts returned Container tags; Production Traveler; subcontractor certifications; copy of Purchase Order Ensure all parts have been returned, all containers have been properly tagged, remove "Ready for Heat Treat" sticker; move all parts to next area, forward Production Traveler and shipping documents to the QC Final Inspector for inspection of parts. NOTE: Machined products can be easily damaged in handling -- report any possible damage to Machining Department Supervisor and QA Manager.

11 QC Production Inspector; QC Manager; QA Manager Upon receiving notification of returned parts Traveler; print; any instructions from QC Supervisor Examine parts received to determine if they meet the requirements of the Purchase Order; heat codes are traceable, quantities are correct, and steps in the Traveler have not been skipped.
If parts fail inspection: Fill out a "Non-Conformance Form" Inform QC Manager and QA Manager of the rejection. A fomal rejection email will then be send to notify other pertinent parties of the issue.
If parts pass inspection: Pass paperwork (Shipping receiver, BOL and traveler) on to Shipping Leadman or Shipping Clerk and skip Step 12.

12 QC Manager; QA Manager Upon notification that parts failed receiving inspection Inspection data; copy of Purchase Order; print; Production Traveler; Non-Conformance Form Have parts moved to MRB area. Work with the vendor to make the decision to scrap, rework parts internally or return parts to vendor.
Once disposition is made, inform pertinent parties, and insure the "Non-Conformance Form" is properly filled out and approved.
Once parts have been provcessed in accordance with the "Non-Conformance Form" and validated to be acceptable per PO requirements, continue processing of the order.

13 Shipping Leadman; Shipping Clerk Upon receiving paperwork Returned paperwork; copy of Purchase Order; Production Traveler Close Purchase Order and print receiver, send Purchase Order and receiver to Accounts Payable Clerk, send subcontractor certifications to QA Assistant.

14 Department Leads At least twice per week Purchase Order status report (M2M) Check through outstanding Purchase Orders to keep up with any that are running late; involve Scheduling for any late jobs that are 1) not easily explained, or 2) beyond 3 days late.

*"Engineer" refers to the member of the Engineering Department assigned the die in question. If there is any question as to which Engineer is assigned a particular die, the VP-Quality & Engineering decides.

**The Purchase Order is computer-generated from M2M and can only be prepared for a supplier approved for the particular type of subcontract service.

Revision history:

Release Date	Description of Change	Owner	Approver
12/06/2017	Updated to comply with revised Quality Manual and new TOPs format.	Tim Ellis	Todd Sheppard
2/8/2021	Updated steps 11 and 12 to address no conforming product from vendors.	Dustin Jump	Todd Shepard
5/6/2022	Updated step 1 to require approval sub step to be added and approved by Engineering and validate by QA	Dustin Jump	Todd Shepard

Documents are controlled only when viewed on-line at trinityforge.com in the original English -- printed copies or translations are not controlled documents.
? Trinity Forge & Machine

STEP	WHO	WHEN	INFO TO USE	WHAT TO DO
THIS SECTION APPLIES ONLY TO PURCHASE ORDERS GENERATED WITHIN THE FORGING DIVISION (INCLUDING THOSE GOING TO THE MACHINING DEPARTMENT)
1	Shipping Clerk, Shipping Leadman	When setting job up or upon determining a job needs a subcontract service	Router or Production Traveler process steps; or if additional step(s) are added, not from the router, then that sub step must be approved by Engineering and validated by QA.	If process steps indicate customer requirement for subcontract work, or if parts are found to need outside rework and subcontractor is not known notify QA Manager.
2	Engineer* or QA Manager	If question arises as to location of where hardness is to be checked	Specifications on print or customer contract	Add depth and location of hardness to QC Print; send one print to Shipping Clerk to be attached to heat treat Purchase Order. Formalize print per TOP-PRINT.
3	Post Forge Leadman; Shipping Clerk	Forgings are to be heat treated	Router or Production Traveler process steps or notes; print	If the process plan calls for separation by furnace lot, any reheat treated parts must be kept separated from the other parts of the same heat code and coded differently unless all of that heat code is reheat treated in the same furnace lot.
4	QC Inspector; Post Forge team member	As parts are inspected after forging	Production Traveler, container tags, QC Print	Tag containers with needed post-production steps.
5	Post Forge Leadman; Post Forge Specialist; Shipping Clerk	Time to send parts out	Router or Production Traveler process steps or notes; Production Traveler; container tags; Approved Supplier List	Choose subcontractor from Approved Supplier List; prepare preliminary Purchase Order**; ensure parts are weighed/counted and containers are properly tagged/marked; add weight & count to preliminary Purchase Order; a copy of MTRs (Mill Test Reports) to accompany parts requiring tensile and charpy test.
THE REMAINING STEPS APPLY TO PURCHASE ORDERS GENERATED FROM THE SHIPPING DEPARTMENT.
6	Shipping Leadman; Shipping Clerk; Post Forge Supervisor	After completing preliminary Purchase Order or receiving subcontractor Purchase Order.	Preliminary Purchase Order	Complete Purchase Order and ensure that arrangements have been made for getting parts to subcontractor.
7	QA Manager; Shipping Leadman; Shipping Clerk	Purchase Order is completed except for review and approval	Router or Production Traveler process steps or notes; Production and Shipping schedule; Purchase Order	Review and approve each Purchase Order that is sent to an outside vendor; sign, stamp or initial, and date.
8	Post Forge Helper or Driver	After receiving Purchase Order and when truck is ready	Container tags; Purchase Order	Turn parts over to subcontractor; have subcontractor sign Purchase Order, keep 1 copy, give supplier 1 copy; 1 copy placed in P.O. file
9	Authorized subcontractor	Per schedule agreed to upon accepting Purchase Order	Purchase Order; other needed info such as copy of Process Steps or Customer Specifications	Perform service ordered (CONTACT APPROPRIATE TRINITY FORGE PERSONNEL TO RESOLVE ANY QUESTIONS BEFORE PROCESSING PARTS).
10	Shipping Leadman; Post Forge Specialist	When parts returned	Container tags; Production Traveler; subcontractor certifications; copy of Purchase Order	Ensure all parts have been returned, all containers have been properly tagged, remove "Ready for Heat Treat" sticker; move all parts to next area, forward Production Traveler and shipping documents to the QC Final Inspector for inspection of parts. NOTE: Machined products can be easily damaged in handling -- report any possible damage to Machining Department Supervisor and QA Manager.
11	QC Production Inspector; QC Manager; QA Manager	Upon receiving notification of returned parts	Traveler; print; any instructions from QC Supervisor	Examine parts received to determine if they meet the requirements of the Purchase Order; heat codes are traceable, quantities are correct, and steps in the Traveler have not been skipped. If parts fail inspection: Fill out a "Non-Conformance Form" Inform QC Manager and QA Manager of the rejection. A fomal rejection email will then be send to notify other pertinent parties of the issue. If parts pass inspection: Pass paperwork (Shipping receiver, BOL and traveler) on to Shipping Leadman or Shipping Clerk and skip Step 12.
12	QC Manager; QA Manager	Upon notification that parts failed receiving inspection	Inspection data; copy of Purchase Order; print; Production Traveler; Non-Conformance Form	Have parts moved to MRB area. Work with the vendor to make the decision to scrap, rework parts internally or return parts to vendor. Once disposition is made, inform pertinent parties, and insure the "Non-Conformance Form" is properly filled out and approved. Once parts have been provcessed in accordance with the "Non-Conformance Form" and validated to be acceptable per PO requirements, continue processing of the order.
13	Shipping Leadman; Shipping Clerk	Upon receiving paperwork	Returned paperwork; copy of Purchase Order; Production Traveler	Close Purchase Order and print receiver, send Purchase Order and receiver to Accounts Payable Clerk, send subcontractor certifications to QA Assistant.
14	Department Leads	At least twice per week	Purchase Order status report (M2M)	Check through outstanding Purchase Orders to keep up with any that are running late; involve Scheduling for any late jobs that are 1) not easily explained, or 2) beyond 3 days late.