TOP-RECOM

Trinity Operating Procedures - TOPs

TOP-RECOM: Receiving "Other" Raw Materials

Rev: 12/06/2017

Scope: This procedure covers steps involved in receiving raw materials other than the primary raw materials of steel and other metals used for forging and machining.

Procedure:

STEP WHO WHEN INFO TO USE WHAT TO DO

1 Anyone receiving bolts, paint, springs, pins, weld consumables, customer supplied tooling, or "other" raw materials that are to be used as part of the finished product Upon receipt of bolts, paint, springs, pins, weld consumables, customer supplied tooling or "other" raw materials Accompanying paperwork; visual inspection Notify Machining Department Supervisors of bolts, springs and pins; Machining Department Material Handler of paint; Materials Manager of weld consumables; Machining Departent Supervisors of "other" raw materials; Machining Department Clerk of customer supplied tooling via phone, e-mail or personal contact; keep all accompanying paperwork together with the item unless directed otherwise by Machining Department Crib Attendant or Machining Department Material Handler; sign packing list

2 Machining Department Material Handler, Materials Manager, or Machining Department Supervisors Upon being notified that bolts, paint, spring, pins, weld consumables or "other" raw materials have arrived for use on finished product Information obtained during notification; visual inspection of item and/or paperwork; contact with supplier; Purchase Order Match item to Purchase Order; direct item to proper receiving/ inspection area along with accompanying paperwork; update Purchase Order to partial or complete status

3 Anyone receiving Primary, Critical, Flight Safety parts, assemblies, or customer supplied material Upon receipt Primary, Critical, Flight Safety parts, assemblies, or customer supplied material Accompanying material certs; Production Floor Traveler; own knowledge Notify Machining Superintendent of the need to inspect and classify the incoming Primary, Critical, Flight Safety parts, assemblies, or customer supplied materials.

4 Machining Superintendent Notification of need for inspection of materials received Accompanying material certs; Production Floor Traveler; own knowledge Inspect and verify material and classify as Primary, Critical, Flight Safety ; have material moved to designated area according to classification and received per TOP-MOPPP.

NOTE: STEPS 5 THROUGH 12 ARE BROKEN OUT FOR THE SPECIFIC "OTHER" MATERIALS WE RECEIVE. REFER ANY NOT LISTED TO Machining Department Supervisors.

5 Machining Department Material Handler Upon receiving springs for use on gate valve assemblies Accompanying paperwork; part drawing Check at least ten springs from each container for: dimensional and geometric compliance; perform visual inspection for pits, rust and cracks; check for discoloration (should be bright, silvery and shiny); verify the reported certifications are within the material specifications; forward certifications to Machining Department Supervisors; enter into Other Raw Material Inventory System unless problems are found; if problems are found, initiate Raw Material Non-conformance Procedure (TOP-RMNON); put springs in storage unless there is a problem

6 Machining Department Supervisor Upon receiving certifications for springs, for use on gate valve assemblies Certifications File certification

7 Machining Department Material Handler Upon receiving pins for use on gate valve assemblies Accompanying paperwork; Purchase Order Check at least ten pins from each container for dimensional compliance, pits, rust and cracks; if problems are found, initiate Raw Material Non-conformance Procedure (TOP-RMNON) put pins in storage unless there is a problem

8 Machining Department Crib Attendant/ Machining Department Supervisors Upon receiving bolts for use on tamping tools Accompanying paperwork; Purchase Order Match container label with Purchase Order; check at least ten bolts from each container to verify that they fit the tamping tool (if available) while doing a visual inspection for cracks; enter into Other Raw Material Inventory System unless problems are found; if problems are found, initiate Raw Material Non-conformance Procedure (TOP-RMNON); put bolts in storage unless there is a problem

9 Machining Department Supervisors Upon being notified that a "new" raw material has been received that does not already have existing receiving inspection criteria Purchase Order; applicable prints, specs, etc. Develop receiving inspection instructions; ensure material is properly inspected, identified and stored; notify QA Manager of need to add to this TOP if this material will be purchased on continuing basis

10 Welder Upon receiving weld consumables for use on product Accompanying paperwork, Purchase Order Verify correct material received and is in compliance; forward material certifications to Materials Manager; store consumables in dry metal cabinet for protection from moisture and UV light.

11 Materials Manager Upon receipt of materials certifications Accompanying paperwork; Purchase Order Have material certifications scanned for traceability retention. Certifications stored in archives for minimum retention then destroyed (per TOP-DOCUM).

12 Machining Department Material Handler Upon receipt of customer supplied tooling or fixtures Accompanying paperwork; Purchase Order Forward customer packing list or shipping authority to Machining Department Clerk to be filed as evidence of receipt of customer supplied tooling and/or fixtures..

NOTE: STEPS 13 THROUGH 17 ARE BROKEN OUT FOR THE SPECIFIC "SHELF LIFE" MATERIALS WE RECEIVE. REFER ANY NOT LISTED TO MACHINING BUYER

13 Machining Department Material Handler Upon receiving shelf life materials used for assembly of parts Received material; accompanying paperwork; applicable specifications Route material to Machining Superintendent or QC Supervisor for labeling and storage.

14 Machining Superintendent, QC Supervisor Upon receiving shelf life materials Received material; accompanying paperwork; Certification if required; applicable specifications Identify material with label specifying date received and shelf life expiration date per applicable specifications and requirements; Material stored in proper location as required by applicable specifications and material label; Route paperwork and certifications (if required) to Calibrations Clerk for entry into Gage Control System for tracking and filing.

15 Calibrations Clerk Upon receiving shelf life material paperwork or certifications Material paperwork and certification if required Enter material received into the Gage Control System for tracking purposes; Scan paperwork to put into material file in Gage Control System; Enter shelf life expiration date to notify when the material has reached its shelf life date; When notified that the material has reached its shelf life through the system, notify the Machining Superintendent or QC Supervisor to dispose of material; Verify that the material has been disposed of.

16 Anyone Upon use of shelf life material Material and material label Verify material is within shelf life dates prior to use; if material is out of date notify Machining Superintendent and QC Supervisor: DO NOT USE MATERIAL BEYOND SHELF LIFE

17 Machining Superintendent, QC Supervisor Upon notification that material is beyond shelf life Material and material label Ensure material is disposed of properly and have new material ordered if required.

Revision history:

Release Date	Description of Change	Owner	Approver
12/06/2017	Updated to comply with revised Quality Manual and new TOPs format.	Tim Ellis	Todd Sheppard

Documents are controlled only when viewed on-line at trinityforge.com in the original English -- printed copies or translations are not controlled documents.
? Trinity Forge & Machine

STEP	WHO	WHEN	INFO TO USE	WHAT TO DO
1	Anyone receiving bolts, paint, springs, pins, weld consumables, customer supplied tooling, or "other" raw materials that are to be used as part of the finished product	Upon receipt of bolts, paint, springs, pins, weld consumables, customer supplied tooling or "other" raw materials	Accompanying paperwork; visual inspection	Notify Machining Department Supervisors of bolts, springs and pins; Machining Department Material Handler of paint; Materials Manager of weld consumables; Machining Departent Supervisors of "other" raw materials; Machining Department Clerk of customer supplied tooling via phone, e-mail or personal contact; keep all accompanying paperwork together with the item unless directed otherwise by Machining Department Crib Attendant or Machining Department Material Handler; sign packing list
2	Machining Department Material Handler, Materials Manager, or Machining Department Supervisors	Upon being notified that bolts, paint, spring, pins, weld consumables or "other" raw materials have arrived for use on finished product	Information obtained during notification; visual inspection of item and/or paperwork; contact with supplier; Purchase Order	Match item to Purchase Order; direct item to proper receiving/ inspection area along with accompanying paperwork; update Purchase Order to partial or complete status
3	Anyone receiving Primary, Critical, Flight Safety parts, assemblies, or customer supplied material	Upon receipt Primary, Critical, Flight Safety parts, assemblies, or customer supplied material	Accompanying material certs; Production Floor Traveler; own knowledge	Notify Machining Superintendent of the need to inspect and classify the incoming Primary, Critical, Flight Safety parts, assemblies, or customer supplied materials.
4	Machining Superintendent	Notification of need for inspection of materials received	Accompanying material certs; Production Floor Traveler; own knowledge	Inspect and verify material and classify as Primary, Critical, Flight Safety ; have material moved to designated area according to classification and received per TOP-MOPPP.
NOTE: STEPS 5 THROUGH 12 ARE BROKEN OUT FOR THE SPECIFIC "OTHER" MATERIALS WE RECEIVE. REFER ANY NOT LISTED TO Machining Department Supervisors.
5	Machining Department Material Handler	Upon receiving springs for use on gate valve assemblies	Accompanying paperwork; part drawing	Check at least ten springs from each container for: dimensional and geometric compliance; perform visual inspection for pits, rust and cracks; check for discoloration (should be bright, silvery and shiny); verify the reported certifications are within the material specifications; forward certifications to Machining Department Supervisors; enter into Other Raw Material Inventory System unless problems are found; if problems are found, initiate Raw Material Non-conformance Procedure (TOP-RMNON); put springs in storage unless there is a problem
6	Machining Department Supervisor	Upon receiving certifications for springs, for use on gate valve assemblies	Certifications	File certification
7	Machining Department Material Handler	Upon receiving pins for use on gate valve assemblies	Accompanying paperwork; Purchase Order	Check at least ten pins from each container for dimensional compliance, pits, rust and cracks; if problems are found, initiate Raw Material Non-conformance Procedure (TOP-RMNON) put pins in storage unless there is a problem
8	Machining Department Crib Attendant/ Machining Department Supervisors	Upon receiving bolts for use on tamping tools	Accompanying paperwork; Purchase Order	Match container label with Purchase Order; check at least ten bolts from each container to verify that they fit the tamping tool (if available) while doing a visual inspection for cracks; enter into Other Raw Material Inventory System unless problems are found; if problems are found, initiate Raw Material Non-conformance Procedure (TOP-RMNON); put bolts in storage unless there is a problem
9	Machining Department Supervisors	Upon being notified that a "new" raw material has been received that does not already have existing receiving inspection criteria	Purchase Order; applicable prints, specs, etc.	Develop receiving inspection instructions; ensure material is properly inspected, identified and stored; notify QA Manager of need to add to this TOP if this material will be purchased on continuing basis
10	Welder	Upon receiving weld consumables for use on product	Accompanying paperwork, Purchase Order	Verify correct material received and is in compliance; forward material certifications to Materials Manager; store consumables in dry metal cabinet for protection from moisture and UV light.
11	Materials Manager	Upon receipt of materials certifications	Accompanying paperwork; Purchase Order	Have material certifications scanned for traceability retention. Certifications stored in archives for minimum retention then destroyed (per TOP-DOCUM).
12	Machining Department Material Handler	Upon receipt of customer supplied tooling or fixtures	Accompanying paperwork; Purchase Order	Forward customer packing list or shipping authority to Machining Department Clerk to be filed as evidence of receipt of customer supplied tooling and/or fixtures..
NOTE: STEPS 13 THROUGH 17 ARE BROKEN OUT FOR THE SPECIFIC "SHELF LIFE" MATERIALS WE RECEIVE. REFER ANY NOT LISTED TO MACHINING BUYER
13	Machining Department Material Handler	Upon receiving shelf life materials used for assembly of parts	Received material; accompanying paperwork; applicable specifications	Route material to Machining Superintendent or QC Supervisor for labeling and storage.
14	Machining Superintendent, QC Supervisor	Upon receiving shelf life materials	Received material; accompanying paperwork; Certification if required; applicable specifications	Identify material with label specifying date received and shelf life expiration date per applicable specifications and requirements; Material stored in proper location as required by applicable specifications and material label; Route paperwork and certifications (if required) to Calibrations Clerk for entry into Gage Control System for tracking and filing.
15	Calibrations Clerk	Upon receiving shelf life material paperwork or certifications	Material paperwork and certification if required	Enter material received into the Gage Control System for tracking purposes; Scan paperwork to put into material file in Gage Control System; Enter shelf life expiration date to notify when the material has reached its shelf life date; When notified that the material has reached its shelf life through the system, notify the Machining Superintendent or QC Supervisor to dispose of material; Verify that the material has been disposed of.
16	Anyone	Upon use of shelf life material	Material and material label	Verify material is within shelf life dates prior to use; if material is out of date notify Machining Superintendent and QC Supervisor: DO NOT USE MATERIAL BEYOND SHELF LIFE
17	Machining Superintendent, QC Supervisor	Upon notification that material is beyond shelf life	Material and material label	Ensure material is disposed of properly and have new material ordered if required.