Trinity Operating Procedures - TOPs

TOP-TPSMM: Maintenance & Control of BOMs & Routers

Rev: 11/26/2024

Scope: This procedure covers the review of Customer Specifications (except dimensional) and the subsequent maintenance of those specifications and upkeep of the appropriate Trinity Forge standards.

Procedure:

STEP	WHO	WHEN	INFO TO USE	WHAT TO DO
1	Any team member who receives a new Customer Specification	Upon receiving specification	Customer purchase order, written specification, verbal or written instructions, print and quote information	Gather all information and specifications together and forward to Customer Service Representative
2	Customer Service Representative	Upon receipt of specification or information from team member	Customer purchase order, written specification, verbal or written instructions, print and quote information	Place all open Sales Orders on hold (if deemed appropriate); place in Specification Review Spreadsheet; if it is a new part number, create the Item Master and notify Forging Engineer* assigned to customer via e-mail to create Standard BOM, Standard Router and SPEC ID; send hyperlink to documents included in email to Engineering Assistant. If it is an existing part number, notify Production Scheduler to place all open/released orders on hold until further notice.
3	Engineering Assistant	Receipt of notification of addition to Specification Review Spreadsheet	Specification Review Spreadsheet	Forward Specification Review Spreadsheet via e-mail; give copies to the Forging Engineer* assigned to customer
4	Forging Engineer	Upon receipt and review of new specification	Existing Sales Orders, Customer Purchase Orders, possibly customer e-mails.	Verify that existing orders are not subject to the new revisions received from the customer. If existing orders are to proceed with old specifications or prints, notify Production Scheduler to re-release the existing orders. If existing orders are subject to the new requirements, update those Job Orders per steps 5 and 6 below. If customer wants the existing orders updated to the new specification, make sure the customer revises the existing Purchase Order.
5	Forging Engineer*	Upon receiving Specification Review Spreadsheet notification of a new part number or modified Standard BOM, Standard Router and SPEC ID	Customer purchase order, Customer Specification; M2M Customer Master, BOM, Router and M2M Item Master Checklist; verbal or written instructions, print and quote information;	Carefully review the information from a risk perspective and take action to mitigate any potential adverse effects or unintended consequences. For existing part numbers, modify or create any M2M Tooling Item Master, Standard BOM, Standard Router (Standard Router must include "New Data Step" as the 1st Operation to prevent processing parts before Router approval), SPEC ID and review M2M Part Item Master as required to meet the requirements of the customer; review using BOM, Router and M2M Item Master Checklist; for a new part number build the Standard BOM, Standard Router and SPEC ID required; review using BOM, Router and M2M Item Master Checklist all specific quality requirements, other than dimensional, must be noted in the Customer Master and appropriate Router steps in M2M; notify another Forging Engineer or QA Manager for proofing and approval after signoff
6	Forging Engineer,  QA Manager or Quality Engineer	Upon receiving notification of need for approval of new or modified Standard BOM, Standard Router and/or SPEC ID	Customer purchase order, written specification, verbal or written instructions, print, quote information; BOM, Router and M2M Item Master Checklist	Check all components created or modified per BOM, Router and M2M Item Master Checklist. If minor changes are required make the necessary corrections. When more extensive modifications are needed, return to initial Forging Engineer or QA Manager: repeat Step 5. Update revision history step of Router (effective 4/6/18) with author, changes and date of changes. Update notes in SPEC ID if changes are made to the SPEC ID . When components are approved remove the "New Data Step" from the Router and send notification of approval to initial Forging Engineer or QA Manager and Customer Service Representative; update Specification Review Spreadsheet and forward to QA Assistant; forward BOM, Router and Item Master Checklist to Engineering Assistant. Notify Production Scheduler to release revised Job Orders, as appropriate.
7	QA Assistant	Upon receiving notification that Specification Review Spreadsheet is complete and specification needs scanned into system	Specification Review Spreadsheet; prints; specifications	Place new specification in Specification Library; complete Specification Review Spreadsheet and forward to Customer Service Representative. If new specification notify the Forging Engineer* assigned to customer and QA Manager via e-mail. See TOP-SPECS for further instructions.
8	Engineering Assistant	Receipt of notification of addition to Specification Review Spreadsheet	Specification Review Spreadsheet	Forward Specification Review Spreadsheet via e-mail
9	Customer Service Representative	Upon receiving Specification Review Spreadsheet	Specification Review Spreadsheet and customer purchase order	Sign off Specification Review Spreadsheet; remove Sales Orders from hold status and update due dates; send through contract review via TOP-ORDER
10	Engineering Assistant	Twice weekly	Specification Review Spreadsheet	Place a copy of Specification Review Spreadsheet on line

* Forging Engineer is the Forging Engineer assigned to that customer account.

Revision history: