Trinity Operating Procedures - TOPs

TOP-MEETG: Regularly-Scheduled Meetings

Rev: 02/29/2020

Scope: This procedure describes the regularly scheduled meetings that provide an ongoing communications structure to encourage problems, risks, opportunities and ideas to be brought forward and discussed, and to enable the company's activities to be monitored, coordinated and directed.

Procedure:

SUPERVISOR'S MEETING
Every afternoon at shift change, the Forging Superintendent & Machining Superintendent meets with the Manufacturing Manager and supervisors from both shifts to discuss the jobs run since the last meeting, the jobs coming up shortly, issues that need attention, and ideas for improvement.

QUALITY/ENGINEERING/ESTIMATING MEETING
VP-Quality & Engineering meets twice monthly with the key personnel in Engineering including Scrap/QA/Estimating to identify and address the topics of the day, review any metric & establish needed plan of actions. 

OPERATIONS MEETING
Twice weekly, typically Tuesday and Wednesday, upper management meets to discuss (a) orders and cash flow, (b) points of risk and opportunity that have been identified, possibly in Supervisor's Meetings, (c) any accidents, (d) any customer complaints, (e) progress toward issues raised in previoous meetings, and (f) any additional topic that a manager may wish to raise.

WEEKLY SAFETY MEETING
Every week each department supervisor meets with his/her crew and addresses the agenda suggested by the Training Coordinator. Team members are encouraged to raise suggestions regarding safety, quality, or other concerns.

QUARTERLY DEPARTMENTAL MEETING
Each quarter the Manufacturing Manager meets with the managers, supervisors and all team members of each manufacturing department to discuss new developments, with focus on risk and opportunity, and to bring forward issues and solicit suggestions.

There are also meetings specifically related to Management Review.

Revision history: