Trinity Operating Procedures - TOPs
TOP-SPECS: Reference Specification Library Maintenance
Rev: 12/06/2017
Scope: This procedure covers the maintenance of the Reference Specification Library (see examples at bottom of page).
Procedure:
*"
Forging Engineer"
refers to the
member of the
Engineering Department assigned to the customer. If there is any
question as to which
Forging Engineer is assigned, the VP-Quality & Engineering
decides. EXAMPLES
OF
REFERENCE SPECIFICATION SOURCES: Revision
history: Release
Date Description
of Change Owner Approver 12/06/2017 Updated
to comply with revised Quality Manual and new TOPs format. Tim
Ellis Todd
Sheppard
STEP
WHO
WHEN
INFO TO USE
WHAT TO DO
1
Any team
member
Upon
receiving a new or
updated reference specification; customer purchase order (PO) review
New
or
updated specifications; customer information and PO; Reference
Specification Library
Forward
new
or updated
specifications to Customer
Service Representative; if specification revision on PO does
not match what is
in the Reference
Specification Library, notify QA
Manager to obtain new specification.
2
QA Manager
Notification
of a new or
revised reference specification
requirement
Customer
information and PO
Obtain
correct revision level
specification and forward to
Customer Service
Representative for processing.
3
Customer Service Representative
Upon
receiving new or updated
specification; notification
from customer
New
or
updated specification; Specification
Review Spreadsheet (SRS); customer notification; PO review
Verify
specification is new or
updated; fill out SRS; put specification in Specification Review Folder
in shared drive and notify
Engineering Assistant via email.
4
Engineering Assistant
Upon
review
of SRS, receipt of new or updated
specifications; email notification; at least twice per week
SRS;
documents in Specification
Review Folder
Put
updated
specification
information in Engineering Files; send email to QA Manager,
Forging Engineer,
Customer Service
Representative, QA
Assistant;
review SRS at least twice per week.
NOTE: If
Specification is new;
Go to Step 6
5
Forging Engineer*
Upon
receiving notification
that new or revised specification
added to SRS
New
or
updated specification,
previous specification; emails;
personal knowledge
Review
specification; verify
changes to SRS, if any; update
documentation in M2M
if required; add any notes to SRS; sign off on theSRS.
6
QA Manager
Upon
receiving notification of
new or updated reference
specification added to SRS
New
or
updated
specifications; SRS
Review
updated specifications;
sign off on the SRS; for new
specification when reviewed forward to QA
Assistant.
7
QA
Assistant
Upon
receiving new or updated
specifications from QA Manager; SRS notification
New or
updated specifications; SRS
Place new or
updated Customer
Specifications in the Reference
Specification Library;
when updating a Customer
Specification place the
obsolete Customer
Specification in the customer's Obsolete
specification File; sign off on the SRS.
8
Customer
Service Representative
Notification of SRS routing
completion
Customer PO; SRS
Verify that all
specifications
and the current revision level
is the same as on the purchase order; notify QA Manager and
Forging Engineer*;
if specifications and revision levels now match the purchase order,
sign off on the SRS; release any pending orders.
9
Engineering
Assistant
After Customer
Service Representative
sign off SRS
SRS
Print revision
review slip as
PDF and save in Engineering
Files; delete specification file from Specification
Review Folder.
10
QA
Manager
Annually
(typically
during internal audit of this
TOP)
Reference
Specification Library
Audit per
TOP-IAUDT.
Documents are
controlled
only
when viewed on-line at trinityforge.com in the original English --
printed copies or translations are not controlled documents.
?
Trinity
Forge & Machine