Trinity Operating Procedures - TOPs

TOP-EMERP: Emergency Preparedness

Rev: 12/06/2017

Scope: This procedure covers the EMERGENCY RESPONSE AND PREPAREDNESS POLICY for inclement weather, chemical leaks or spills, hazardous waste leaks or spills, fire and explosion emergencies.

Procedure:

Training on the procedure to follow will be performed upon initial implementation of the plan, upon employment, change of responsibilities or change of plan, and at least annually thereafter. Periodic emergency drills may be performed.

Click here to go to Weather Evacuation Procedures
Click here to go to Thunderstorm / Rain Procedures
Click here to go to Fire and Explosion Emergency Procedures
Click here to go to Chemical Leaks or Spills
Click here to go to Hazardous Leaks or Spills
Click here to go to Emergency Contacts


WEATHER EVACUATION PROCEDURES

Tornado Emergency Evacuation Procedures

    Tornado Emergencies - When, through information received from local weather announcements, it is determined that evacuation should begin, the following steps should be taken:
    1. VP-Manufacturing, Production Supervisor or anyone else knowing of emergency - announce on walkie-talkie radio (all channels), phone intercom. Each person who hears intercom, radio, or by word should notify others.
    2. All workers - immediately evacuate the work area and assemble in the following areas:
      • Plant and maintenance personnel - men's locker room (assure that west door is barred) or Foreman's office
      • Office staff - training room
      • Machining Department - locker rooms and office bathroom hallway area.
    3. Each Supervisor, Leadman, or Manager - take the role of all present in his dept. HR Manager or senior manager will be notified of unaccounted for individuals.
    4. Employee - either lie stomach down, hands clasped overhead, or kneel with knees bent and place head down with hands clasped overhead. Keep PPE on e.g. hard hat, or other protective equipment.
    5. Employee - once danger has passed, assess and treat any injuries under the direction of either the HR Manager or the Senior Manager present.
    6. Management - as necessary,  make decision on continuing or closing the plant operations for remainder of the shift.

Other Inclement Weather (flood, ice, heavy rains, etc.) Emergency Evacuation Procedures

    Other Inclement Weather-During other types of inclement weather (flood, ice, heavy rains, etc.) When management determines evacuation is necessary, the following steps are to be taken:
    1. VP-Manufacturing, Production Supervisor or anyone else knowing of emergency - announce on walkie-talkie radio (all channels), phone intercom. Each person who hears intercom, radio, or by word should notify others.
    2. All workers - immediately evacuate the work area and assemble in the following areas:
      • Plant and maintenance personnel - men's locker room (assure that west door is barred) or Foreman's office
      • Office staff - training room
      • Machining Department - locker rooms and office bathroom hallway area.
    3. Each Supervisor, Leadman, or Manager - take the role of all present in his dept. HR Manager or senior manager will be notified of unaccountable individuals.
    4. Employee - once danger has passed, assess and treat any injuries under the direction of either the HR Manager or the Senior Manager present.
    5. Management - as necessary, make decision on continuing or closing the plant operations for remainder of the shift.

*In the event you are at work and inclement weather is coming, follow procedures above for evacuation purposes only. A Supervisor or Manager will let you know if the plant will be closing.

Do not leave the premises unless your immediate Supervisor or Manager in that department has given you permission.

If you are at home and not sure if you should come to work, call the main office number or your immediate Supervisor to find out.


NOTE: First Aid Kits located in the Foreman's Office, Maintenance Warehouse, Machine Shop Building 934, Training Room and HR Manager 's Office.


THUNDERSTORM / RAIN PROCEDURES

Training on the procedures to follow when working outside during thunderstorms or slow steady rains.

  1. If experiencing thunder or lightning, employees working outside will stop working until storm passes.
  2. If experiencing a slow steady rain, employees will put on their rain gear and continue work, as long as there is not any thunder or lightning.

FIRE AND EXPLOSION

Training on the procedure to follow will be performed upon initial implementation of the plan, upon employment, change of responsibilities or change of plan, and at least annually thereafter.

  1. In the event the fire spreads or danger increases, evacuations may be necessary. The local fire department will be contacted by anyone who witnesses such a fire.
  2. VP-Manufacturing, Production Supervisor or anyone else knowing of emergency or its potential will announce on walkie-talkie radio (all channels), phone intercom. Each person who hears intercom, radio, or by word should notify others.
  3. All workers will immediately evacuate the building through the nearest exit and assemble in the most convenient area: the parking lot nearest the individual's work area but not in the directly affected by the emergency.
  4. Each Supervisor, Leadman, or Manager will take the role of all present in his dept. HR Manager or senior manager will be notified of unaccounted for individuals.
  5. Once danger has passed, any injuries will be assessed and treated under the direction of either the HR Manager or the senior manager present.
  6. As necessary, decisions will be made on continuing or closing the plant operations for remainder of the shift.

NOTE: First Aid Kits located in the Foreman's Office, Maintenance Warehouse, Machine Shop Building 934, Training Room and HR Manager 's Office.


CHEMICALS, LEAKS, AND SPILLS
  1. Non-Hazardous Chemicals
  1. Non-hazardous chemicals will be cleaned up and disposed of in a safe and healthful manner under the direction of the Environmental Coordinator, Maintenance Manager, Maintenance Supervisor , or senior maintenance employee present.
  2. In a chemical leak or spill where questions arise regarding proper cleanup or disposal, the Maintenance Manager or the Maintenance Supervisor will contact the chemical manufacturer.
  3. Conceivably, there should be no need to evacuate the workplace; however, if this situation does arise, the senior employee involved will evacuate the plant or work area, as described for tornado emergencies above.
  4. At the gathering points, each supervisor or leadman is responsible for determining the presence of his/her workers. Any individual unaccounted for should be reported to the HR Manager or senior manager present
  5. Once everyone is assembled in the gathering points, any injuries will be assessed and treated under the direction of the HR Manager or the senior manager present, and an explanation of the situation will be given.
  6. As necessary, decisions will be made on continuing or ceasing plant operations for remainder of the shift. Supervisors are responsible for providing aid and support in the emergency situation.
  7. Once the spill is contained, the Environmental Coordinator (John Fairbanks, ext 6637) will evaluate the prevention plan and determine if the spill was successfully handled.
  1. Hazardous Chemicals - Information regarding proper steps to take in case of a leak or spill will be covered upon implementation of the program, upon employment, change of responsibilities or change of plan, and at least annually thereafter as a part of the Right-To-Know Program.
  1. Hazardous chemicals will be cleaned up and disposed of in a safe and healthful manner under the direction of the Maintenance Manager, Maintenance Supervisor or senior maintenance employee present.
  2. Chemical spills and leaks will be cleaned up and disposed of in the manner indicated by the Material Safety Data Sheet (MSDS). If questions arise regarding proper cleanup or disposal, the Maintenance Manager or the Maintenance Supervisor will contact the chemical manufacturer.
  3. The VP-Manufacturing or Production Supervisor or anyone else knowing of emergency or its potential will announce it on all channels of the walkie-talkie radio and will notify the personnel at the Machining Department via intercom. Each person hearing such announcement (either on the radio or by word-of-mouth) will then notify all persons in his/her area and any other person he/she encounters.
  4. All workers will immediately evacuate the work area and assemble in the following areas: Plant and maintenance personnel proceed to the men's locker room (assuring that west door is barred) and foreman's office (especially ladies); office staff proceed to training room; Machining Department personnel proceed to their respective locker rooms and office bathroom hallway area. Hard hats and safety glasses or grinding goggles should not be removed. Radios should be carried along.
  5. At the gathering points, each supervisor or leadman is responsible for determining the presence of his/her workers. Any individual unaccounted for should be reported to the HR Manager or senior manager present.
  6. Once everyone is assembled in the gathering points, any injuries will be assessed and treated under the direction of either the HR Manager or the senior manager present. Anyone who requires treatment other than first-aid and can be transported by personal vehicle will be taken immediately to a local physician or hospital. If necessary, an ambulance will be summoned.
  7. As necessary, decisions will be made on continuing or ceasing plant operations for remainder of the shift. Supervisors are responsible for providing aid and support in the emergency situation.
  8. As necessary, local, state and federal authorities will be notified in order to protect the local community or in an effort to provide information regarding a potential threat to the environment. Agencies which should be contacted are indicated on the EMERGENCY CONTACT LIST.
  9. Following any spills, the Environmental Coordinator (John Fairbanks, ext 6637) will evaluate how the prevention plan was successful in responding, and if necessary, how it can be improved

NOTE: First Aid Kits locatedin the Foreman's Office, Maintenance warehouse, Machine Shop Building 934, Training Room and HR Manager 's Office.


HAZARDOUS WASTE LEAKS OR SPILLS

There are no recognized hazardous waste product(s) that may result in a leak or spill of some type from our processes. However, if some should unexpectedly arise, the following is our plan. Information regarding proper steps to take in case of a leak or spill will be covered upon implementation of the program, upon employment, change of responsibilities or change of plan, and at least annually thereafter with the people who may be directly involved with the cleanup of any specified toxic material. This information will contain the following elements:

Exposure to _______ use _______ safety equipment, follow ________ steps, be alert for _______ symptoms and be aware that further information is available _______.

  1. Upon leak or spill...
    1. The Maintenance Manager or individual directed by him/her will immediately shut down any equipment which may be contributing to the release.
    2. The Environmental Coordinator (John Fairbanks, ext 6637) will observe the amount of leak or spill and its source to determine the type of action needed.
    3. Trained individuals will be notified of the spill and instructed in the method of removal necessary.
  2. Following cleanup...
    1. The Environmental Coordinator will ensure that the cause of the leak or spill has been corrected before operations resume.
    2. As necessary, local, state and federal authorities will be notified in order to protect the local community or in an effort to provide information regarding a potential threat to the environment.
  3. Spills, leaks, and other discharges, including discharges of hazardous substances in reportable quantities will be recorded in order to help minimize incident recurrence, ensure correct response with appropriate clean-up activities, and maintain compliance with legal requirements. This will be done by the Environmental Coordinator. He/she will keep track of reported incidents to follow up on inspection results as well as reported spills, leaks, or other discharges. The records will include the date and time of the incident, weather conditions, duration, cause, environmental problems, response procedures, parties notified, operating procedures, and/or equipment needed to prevent recurrence. Reports of spills that are made to the National Response Center in the event of a reportable quantity discharge will also be documented by the Environmental Coordinator.

    4.
EMERGENCY CONTACTS

Trinity Forge's Environmental Coordinator
John Fairbanks
(817)473-1515, ext 6637

Mansfield Fire Department
Phone 911 for emergency
To report non-emergency contact, Clay Cawood, Fire Marshall (817) 276-4774

Disposal Solutions (Can handle hazardous spill emergencies 24 hours a day, 7 days a week)
Brent Rowland
(800)544-1313

Local Emergency Planning Committees (LEPC)
Breanna Evatt
Emergency Management Planner
810 E Kilpatrick St
Cleburne, TX 76033
817-556-6995 Phone

Chemical or Hazardous Waste Spills or Leaks
TCEQ
Randy J. Ammons
5012 50th St., Ste 100
Lubbock, Tx 79414-3426
1-800-832-8224 - 24 hours a day

Hazardous Waste Emissions
Air Permits Division MC-163
Texas Commission on Environmental Quality
Po Box 13087
Austin, Texas 78711-3087
(512)239-1250

Fatalities or Catastrophes Hospitalizing three or More Individuals within eight hours
Depart of Labor
Occupational Health and Safety Administration
8713 Airport Freeway, Suite 302
Fort Worth, Texas 76180-7604
(817)428-2470


Revision history:

Release Date

Description of Change

Owner

Approver

12/06/2017

Updated to comply with revised Quality Manual and new TOPs format.

Tim Ellis

Todd Sheppard


















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