TOP-SAPVL

Trinity Operating Procedures - TOPs

TOP-SAPVL: Supplier Monitoring and Approval

Rev: 2/21/2023

Scope: This procedure covers review, approval and performance rating of all suppliers whose level of quality directly affects the quality of Trinity Forge's manufacturing service and their ability to meet customer requirements. Specifically covered are raw material; outside processors (heat treaters, testing laboratories, calibrators, platers and finishers), IT, and auditors or any other group designated by the QA Manager.

Procedure:

STEP WHO WHEN INFO TO USE WHAT TO DO

1 All team members who purchase As select suppliers Approved Supplier List1 Ensure any purchase covered by this procedure is made from an approved supplier.

2 All team members who purchase Supplier is not on Approved Supplier List null Forward a request to the QA Manager to consider approving a supplier; include an explanation of why we need the supplier, a point of contact with phone number and email address.

NOTE: Any vendor required by Trinity Forge's customers' Approved Supplier List may be immediately approved, but needs to be added to the Approved Supplier List per the requirements of this TOP prior to any subsequent orders.

3 QA Manager As needed to consider approving a supplier Any information QA Manager deems appropriate Evaluate the prospective supplier; use vendor quality survey and verify if vendor has a Quality Management System that is registered to an accredited specification, such as ISO, ASME, AS or other recognized quality standards.

If the vendor has a current registered QMS they can be immediately approved.

Vendors who do not have a certified QMS may be approved on a trial basis.

Once approval has been granted, notify Accounts Payable Clerk to have supplier added to M2M; update supplier status in M2M ;notify requesting team member that the supplier has been approved or disapproved.

4 QA Manager or Quality Assistant
Monthly M2M on-time-delivery (OTD) report Evaluate vendor's performance; vendors are rated on a percentile basis; the information is collected from the Approved Supplier Listš.

5 Anyone with authority to purchase from critical vendors* Upon questioning the level of quality of any approved supplier Vendor Service Request (VSR) incidents (M2M) and any other documented quality issues Complete VSR incident report in M2M; notify QA Manager.

The QA Manager or Materials Manager will send the VSR to the vendor; determine severity; evaluate the vendor performance monthly on a percentile basis; the information is collected from the Approved Supplier List spreadsheet.

6 Quality Assurance Manager Quarterly Results from Approved Supplier List spreadsheet Updated Approved Supplier List to contain the information from the previous quarter.

Filter the report to only show vendors that had PO's issued to during the applicable quarter.

Save a PDF copy of the report. This PDF is to be saved on the shared drive as a historical reference to show data used to create that quarters Scorecard.
6b Quality Assurance Manager Quarterly Results from Approved Supplier List spreadsheet Evaluate each vendor's performance quarterly using the supplier scorecard; the scorecard will be shared with the vendor. And internally among Trinity team members involved with purchasing.

6c QA Manager At least quarterly; when notified of a concern Supplier information on computer and any information that may arise that indicates the need for an early review Vendors exhibiting downward trends on either OTD or VSR metrics for more than 3 consecutive months or any grade of D shall be asked to review and reply to the scorecard.

If the scorecard exhibits a D for 2 consecutive quarters, issue the vendor a V-CAR per TOP-CARRR; require Buyers to consider alternate sources for the product.

If the vendor's performance does not improve after the issuance of V-CAR, consider suspension or marking the vendor unapproved.

šThe Approved Supplier List is maintained by Quality Assurance using the Approved Supplier List spreadsheet. All vendors are required to fill out the Vendor Quality Survey every three years. Trinity Forge maintains a record of each vendor's Quality Management System registration as appropriate, including ISO 9001, AS9100, Nadcap, ISO 17025 and Nuclear Regulation 10CFR21 to ensure the vendor is approved in their scope to properly provide product or services to meet the requirements of Trinity Forge's customers.
Approved Vendor Definitions:

*Critical Vendor - Any vendors who supply product or services critical to Trinity Forge's product realization. Survey updated every three years.

NADCAP - Vendor with product or services that are required to be certified for aerospace, defense and related industries. Updated based on vendor's certificate.

ISO 17025 - Vendor who provides calibration or laboratory analysis services. Updated based on vendors' certificate.

Nuclear - Vendor who provides services that must report defects of non-Compliance per Nuclear Regulation 10CFR21 and Section 206 of the Energy Reorganization Act of 1974. Requires on-site audit Annually.

QMS Registration - Vendor whose Quality Management System is registered by an ANAB certifying agency for either ISO 9001 or AS9100. Updated based on vendor's certificate.

Revision history:

Release Date	Description of Change	Owner	Approver
12/06/2017	Updated to comply with revised Quality Manual and new TOPs format.	Tim Ellis	Todd Sheppard
10/17/2018	Updated Step 4b to comply current practices; Updated 4c, replace Production Scheduler with Materials Manager.	Amber Esparza	Tim Ellis
2/21/2023	Update Vendor Scorecard procedure, correct typo's	Dustin Jump	Todd Sheppard

Documents are controlled only when viewed on-line at trinityforge.com in the original English -- printed copies or translations are not controlled documents.
Š Trinity Forge & Machine

STEP	WHO	WHEN	INFO TO USE	WHAT TO DO
1	All team members who purchase	As select suppliers	Approved Supplier List`1`	Ensure any purchase covered by this procedure is made from an approved supplier.
2	All team members who purchase	Supplier is not on Approved Supplier List	null	Forward a request to the QA Manager to consider approving a supplier; include an explanation of why we need the supplier, a point of contact with phone number and email address. NOTE: Any vendor required by Trinity Forge's customers' Approved Supplier List may be immediately approved, but needs to be added to the Approved Supplier List per the requirements of this TOP prior to any subsequent orders.
3	QA Manager	As needed to consider approving a supplier	Any information QA Manager deems appropriate	Evaluate the prospective supplier; use vendor quality survey and verify if vendor has a Quality Management System that is registered to an accredited specification, such as ISO, ASME, AS or other recognized quality standards. If the vendor has a current registered QMS they can be immediately approved. Vendors who do not have a certified QMS may be approved on a trial basis. Once approval has been granted, notify Accounts Payable Clerk to have supplier added to M2M; update supplier status in M2M ;notify requesting team member that the supplier has been approved or disapproved.
4	QA Manager or Quality Assistant	Monthly	M2M on-time-delivery (OTD) report	Evaluate vendor's performance; vendors are rated on a percentile basis; the information is collected from the Approved Supplier List`š.`
5	Anyone with authority to purchase from critical vendors*	Upon questioning the level of quality of any approved supplier	Vendor Service Request (VSR) incidents (M2M) and any other documented quality issues	Complete VSR incident report in M2M; notify QA Manager. The QA Manager or Materials Manager will send the VSR to the vendor; determine severity; evaluate the vendor performance monthly on a percentile basis; the information is collected from the Approved Supplier List spreadsheet.
6	Quality Assurance Manager	Quarterly	Results from Approved Supplier List spreadsheet	Updated Approved Supplier List to contain the information from the previous quarter. Filter the report to only show vendors that had PO's issued to during the applicable quarter. Save a PDF copy of the report. This PDF is to be saved on the shared drive as a historical reference to show data used to create that quarters Scorecard.
6b	Quality Assurance Manager	Quarterly	Results from Approved Supplier List spreadsheet	Evaluate each vendor's performance quarterly using the supplier scorecard; the scorecard will be shared with the vendor. And internally among Trinity team members involved with purchasing.
6c	QA Manager	At least quarterly; when notified of a concern	Supplier information on computer and any information that may arise that indicates the need for an early review	Vendors exhibiting downward trends on either OTD or VSR metrics for more than 3 consecutive months or any grade of D shall be asked to review and reply to the scorecard. If the scorecard exhibits a D for 2 consecutive quarters, issue the vendor a V-CAR per TOP-CARRR; require Buyers to consider alternate sources for the product. If the vendor's performance does not improve after the issuance of V-CAR, consider suspension or marking the vendor unapproved.