Trinity Operating Procedures - TOPs

TOP-RECRM: Receiving Raw Metals

Rev: 01/28/2020

Scope: This procedure covers the steps involved in receiving steel or other metals to be forged or machined*.

Procedure:

STEP	WHO	WHEN	INFO TO USE	WHAT TO DO
1	Steelyard Specialist, Steelyard Leadman or Steelyard Helper	Steel arrives on truck	Packing list, vendor steel tags, Purchase Order for raw material	Before unloading truck compare packing list to the Raw Material Purchase Order to make sure the steel received is the steel ordered; check packing list against vendor steel tag to ensure tag matches the packing list; check packing list to mill heat number stamped on end of the bars (when available); check diameter of each bundle; check for seams; sign packing list; weigh each bundle and record data on packing list; unload steel from truck; put steel in bins; paint ends of the steel using the Forging Material Reference List (if weather or other conditions prevent immediate painting, retain a copy of receiving paperwork until conditions allow painting); put the steel assigned bins on receiving paperwork; send packing list, bill of lading, Material Certifications to Materials Manager. If seams are found place a hold tag on the bundle, put the steel in the hold bin; call QC Inspector to inspect seams or roll marks to verify depth; initiate raw material non conformance procedure (TOP-RMNON).
2	Steelyard Supervisor or Steelyard Specialist	Receive packing list	Packing list, Pre-made Bundle ID Stickers, Raw Material Purchase Order in computer system, Material Certifications	Before receiving material, verify that the original mill raw material certification has been provided by the steel vendor. If you do not have this, contact purchasing and the Steel vendor to request this information. Once the original raw material cert has been verified, enter heat number information into M2M (the computer system will generate the next heat number). Enter bundle, M-Part number, weight, other criteria such as mercury-free, no weld repair statement or country of origin and receiving information into M2M. Verify that this information had been correctly entered into the computer system. If raw material certifications indicate that the material does not comply with the requirements on either the Raw Material Purchase Order, SPEC ID or the M2M Material Master, investigate any discrepancy and determine what action is required. If new heat number, enter chemistry into Heat Code information in M2M; send Steel Stickers to be placed on the bundle tags with the lot number, size, grade, heat code, weight, and vendor
3	Steelyard Supervisor or Steelyard Specialist	Receive steel invoice	Invoice, packing list certs, Material Certifications	Enter steel info from stickers on packing list into M2M; enter per pound price for each bundle in the computer; match up invoice with the receiver; verify that invoice is correct; assign G/L to invoice; forward invoice and receiver to A/P Clerk to be processed (invoice may be electronically send from vendor to A/P Clerk); stamp heat code on Material Certifications and file in mill test report files; scan into the Mill Certs Directory on the server
4	Materials Manager	As job is processed	Industry, and Customer Specifications. Open PO  Folder, M2M, Material Certifications	Check raw Material Certifications against the requirements for the appropriate specification in M2M; f raw material does not comply with the requirements for the appropriate specification investigate the discrepancy and determine what action is required
5	Steelyard Specialist, Steelyard Leadman, Steelyard Helper	Steel Stickers are received	Steel Stickers	Verify information Issued by M2M on the Steel Stickers is the same as the information on the mill tags; place stickers on Trinity tags; place tags on raw material

*For simplicity sake, all places in this TOP that refer to steel will be understood to include any metal used in forging and machining.

Revision history: