Trinity Operating Procedures - TOPs

TOP-CYCLE: Cycle Counting

Rev: 12/06/2017

Scope: This procedure covers cycle counting, our physical inventory verification methodology.

Procedure:

STEP	WHO	WHEN	INFO TO USE	WHAT TO DO
Steelyard Cycle Count
a1	Buyer	Each week	Steelyard Cycle Count Form	Send Steelyard Cycle Count Form to Steelyard Supervisor for bin count.
a2	Steelyard Supervisor	Upon receiving Steelyard Cycle Count Form	Steelyard Cycle Count Form	Submit Steelyard Cycle Count Form to Steelyard Specialist for bin count.
a3	Steelyard Specialist	Upon receiving Steelyard Cycle Count Form	Steelyard Cycle Count Form	Count each bundle in each listed bin on the Steelyard Cycle Count Form, find and count every listed bundle that has been moved; be sure that all bundle tags are secure and not faded; return Steelyard Cycle Count Form to Steelyard Supervisor.
a4	Steelyard Supervisor	After Steelyard Cycle Count Form returned	Steelyard Cycle Count Form	Ensure that Steelyard Cycle Count Form is complete; send completed Steelyard Cycle Count Form to Buyer.
a5	Buyer	Upon receiving Steelyard Cycle Count Form	Steelyard Cycle Count Form; M2M data	Review information on Steelyard Cycle Count Form with M2M data; work with Steelyard Supervisor to resolve any non-trivial discrepancies (typically involving a recount); make adjustments in M2M as necessary to ensure accurate inventory data; file Steelyard Cycle Count Form.
Machining Department Material Cycle Count
b1	Buyer	Third week of each month	Material Inventory Report from M2M; Machining Department Material Cycle Count Form	Send Machining Department Supervisor the Material Inventory Report and Cycle Count Form.
b2	Machining Department Supervisor	Upon receiving Material Inventory Report and Cycle Count Form	Material Inventory Report and Cycle Count Form	Give Material Inventory Report and Cycle Count Form to Machining Department Material Handler.
b3	Machining Department Material Handler	Upon receiving Material Inventory Report and Cycle Count Form	Material Inventory Report and Cycle Count Form	Perform a physical count of all materials in the Machining Department location; send Material Inventory Report and Cycle Count Form to Supervisor.
b4	Machining Department Supervisor	Upon receiving Material Inventory Report and Cycle Count Form	Material Inventory Report and Cycle Count Form	Ensure Material Inventory Report and Cycle Count Form is complete; send to Buyer.
b5	Buyer	Upon receiving Material Inventory Report and Cycle Count Form	Material Inventory Report and Cycle Count Form, M2M data	Review information on Material Inventory Report and Cycle Count Form with M2M data; work with Machining Department Supervisor to resolve any non-trivial discrepancies (typically involving a recount); make adjustments in M2M as necessary to ensure accurate inventory data; file Material Inventory Report and Cycle Count Form.
Finished Goods Cycle Count
c1	Buyer	Third week of each month	Finished Goods Inventory Count Form from M2M	Send Finished Goods Inventory Count Form to Shipping Supervisor.
c2	Shipping Supervisor	Upon receiving Finished Goods Inventory Count Form	Finished Goods Inventory Count Form	Perform a physical count of all finished goods; send completed Finished Goods Inventory Count Form to Buyer.
c3	Buyer	Upon receiving Finished Goods Inventory Count Form	Finished Goods Inventory Count Form, M2M data	Review information on Finished Goods Inventory Count Form with M2M data; work with Shipping Supervisor to resolve any non-trivial discrepancies (typically involving a recount); make adjustments in M2M as necessary to ensure accurate inventory data; file Finished Goods Inventory Count Form.
Machining Department Tool Crib Cycle Count
d1	Buyer	Each week	Tool Crib Inventory Report form from M2M	Run a Tool Crib Inventory Report form for each bin to be counted; send report to Machining Department Supervisor.
d2	Machining Department Supervisor	Upon receiving Tool Crib Inventory Report form	Tool Crib Inventory Report form	Send Tool Crib Inventory Report form to Machining Department Crib Attendant for bin count.
d3	Machining Department Crib Attendant	Upon receiving Tool Crib Inventory Report form	Tool Crib Inventory Report form	Count each item in each listed bin on current Tool Crib Inventory Report form; find and count every listed item that has been moved; return Tool Crib Inventory Report form to Machining Department Supervisor.
d4	Machining Department Supervisor	Upon receiving back Tool Crib Inventory Report form	Tool Crib Inventory Report form	Ensure that the Tool Crib Inventory Report form is returned; send Tool Crib Inventory Report form to Buyer.
d5	Buyer	Upon receiving Tool Crib Inventory Report form	Tool Crib Inventory Report form; M2M data	Review information on Tool Crib Inventory Report form with M2M data; work with Machining Department Supervisor to resolve any non-trivial discrepancies (typically involving a recount); make adjustments in M2M as necessary to ensure accurate inventory data; file Tool Crib Inventory Report form.
Die Material Cycle Count
e1	Buyer	Each week	Die Material Cycle Count Form	Send Die Material Cycle Count Form to Die Shop Supervisor.
e2	Die Shop Supervisor	Upon receiving Die Material Cycle Count Form	Die Material Cycle Count Form	Perform a physical count of all listed die material; send Die Material Cycle Count Form to Buyer.
e3	Buyer	Upon receiving back Die Material Cycle Count Form	Die Material Cycle Count Form, M2M data	Review information on returned Die Material Cycle Count Form with M2M data; work with Die Shop Supervisor to resolve any non-trivial discrepancies (typically involving a recount); make adjustments in M2M as necessary to ensure accurate inventory data; file Die Material Cycle Count Form

Revision history: