Trinity Operating Procedures - TOPs
TOP-FORMS: Forms Control
Rev: 12/06/2017
Scope: This procedure covers the control of the forms used for various procedures.
Procedure:
WHO WHEN INFO
TO USE WHAT
TO DO
STEP
1
Anyone
Upon
wishing to add, change or delete a form
TDocs
Submit
request to QA Assistant
as to how a particular form needs to be
added,
changed or deleted; if possible, submit a sample of a new or updated
form
2
QA Assistant
As
requested in step 1
TDocs; request; any samples provided
Work
with QA Manager to
review
need
for add/change/delete, especially considering how various areas of the
company might be impacted and if there is any
question regarding request's compliance with quality system; notify
requester whether or not request will be granted
3
QA Assistant
Upon
deciding to add/change/delete form
TDocs; request; any
samples provided
Modify
master form kept in the TDocs Forms subdirectory; if new
form, be sure name is unique; if an outside printer has artwork for the
form, be sure it is updated or scrapped; place a note in
the TDocs entry regarding artwork
4
QA Assistant
Upon
adding
or changing a master form
TDocs; forms stores throughout company
Determine
whether new/modified form makes any forms currently in use obsolete; if
so have obsolete blank forms destroyed and replaced with new ones (but
if old forms continue to serve purpose, allow supplies to be used up)
5
Anyone
As
need to
print or copy new supply of forms
TDocs
Have
new
forms copied or printed using form from TDocs or artwork
that matched the master
DO NOT JUST COPY ANOTHER FORM AS IT MAY NOT BE
THE MOST CURRENT VERSION
Revision history:
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Release Date |
Description of Change |
Owner |
Approver |
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12/06/2017 |
Updated to comply with revised Quality Manual and new TOPs format. |
Tim Ellis |
Todd Sheppard |
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