TOP-AFTSH

Trinity Operating Procedures - TOPs

TOP-AFTSH: Invoices and Certifications

Rev: 12/06/2017

Scope: This procedure covers the steps followed for invoicing when a job has been completed and shipped.

Procedure:

STEP WHO WHEN INFO TO USE WHAT TO DO

1 Shipping Clerk Goods shipped but not invoiced from previous day Shipping Memos; Bills of Lading ;Shippers Use confirmed shippers to print all invoices. If there are any shipping or invoicing issues, contact Customer Service Representative or CFO.

2 Shipping Clerk Morning after shipments Sales Orders; Shipper BOLS; invoices Place Bill of Lading, accounting and customer invoices, and shippers in the AR Clerk's box

3 AR Clerk Upon receiving paperwork from Shipping Clerk Sales Orders; Shipper BOLS; invoices separate accounting and customer copies of invoices. Send a copy of Bill of Lading and Invoice to the customer; file original Bill of Lading and accounting copy of Invoice

Revision history:

Release Date	Description of Change	Owner	Approver
12/06/2017	Updated to comply with revised Quality Manual and new TOPs format.	Tim Ellis	Todd Sheppard

Documents are controlled only when viewed on-line at trinityforge.com in the original English -- printed copies or translations are not controlled documents.
? Trinity Forge & Machine

STEP	WHO	WHEN	INFO TO USE	WHAT TO DO
1	Shipping Clerk	Goods shipped but not invoiced from previous day	Shipping Memos; Bills of Lading ;Shippers	Use confirmed shippers to print all invoices. If there are any shipping or invoicing issues, contact Customer Service Representative or CFO.
2	Shipping Clerk	Morning after shipments	Sales Orders; Shipper BOLS; invoices	Place Bill of Lading, accounting and customer invoices, and shippers in the AR Clerk's box
3	AR Clerk	Upon receiving paperwork from Shipping Clerk	Sales Orders; Shipper BOLS; invoices	separate accounting and customer copies of invoices. Send a copy of Bill of Lading and Invoice to the customer; file original Bill of Lading and accounting copy of Invoice